Moving offices is not the same as moving houses. There are unique challenges businesses face. Employees have to keep working, and moving and setting up sensitive equipment like servers and telecoms can result in unforeseen problems. Every move is different at Moving On Property Solutions. Your business is unique and that’s why we Design a moving plan that focuses on the least amount of disruption to your business, and not just moving your boxes.
Checklist for a Commercial Move
Remove all of the furniture and equipment from your place of business less than a week before the first day of business. The following are all good things to add to your checklist:
- Designate a move manager who will be the main point of contact with our company
- Determine cabling, IT, and server room requirements as soon as possible
- Identify the department and destination of the furniture, desks, and cabinets.
- Inform your clients, suppliers, and couriers about your new address.
- Arrange for access to the building, as well as reservations for parking and elevator use, at both locations.
- Before disconnecting any pieces of equipment, make sure all essential data is backed up.
For businesses with poor access to professional relocation services, this list represents a significant improvement in the seamless transition between old and new locations.
How to Move a Business While Minimizing Disruption to Employees
Most businesses value efficiency, so we have developed a process that streamlines this and eliminates the need for downtime. We plan in detail to create a move schedule that includes which departments can be relocated at the same time so that certain areas of the business can continue to operate while others are being relocated.
You may have noticed in our previous correspondence that we try to do office relocations after normal business hours so that when your staff come to work on Monday they will see an office that is fully set up instead of an office still being set up.
Our unpacking is simplified by the fact that everything that is packed is inventory coded and colour coded, thus we have systematized the unpacking process by eliminating the confusion and chaos.
Moving IT Equipment and Sensitive Assets Safely
We have specialized handling guides for moving servers, monitors, and other networking and confidential information equipment. For these guides we have provided specially designed anti-static packaging, IT equipment transport crates, and padded trolleys. We are able to work with your IT service provider to ensure that systems are disconnected, transported, and reconnected in the right order. For clients who deal with sensitive information, we provide a secure way to dispose documents and other paperwork so that they do not end up in a skip.
Out-of-Hours and Phased Commercial Moves
Many of our clients, regardless of size, prefer to have their office relocations done outside of normal business operating hours. We are able to execute our planned commercial relocations in phases, utilizing evenings and weekends to relocate one entire department, or an entire floor so that the client staff always have an operational base. This flexibility is what sets a commercial removal partner apart from a general house removals supplier.
Why Choose a Specialist Commercial Removals Team
Moving houses and relocating businesses are two completely different processes.
Moving offices requires careful planning, risk assessments, coordination with building managers, and insurance for high-value equipment. All of these elements, plus your deadline created by the lease and IT go live, create a highly time sensitive environment. Our team understands the importance of relocating your business as quickly as possible and keeping your employees and equipment operational for the next work day.
If your business is relocating its offices, warehouse, or specialized equipment, please contact our team for a commercial relocations quote. We will ensure your employees and operations are back up and running as soon as possible.